Coordinate without the spreadsheets.
Coordinate provider schedules, handle callouts, and manage coverage without spreadsheets.
Admins / Office Managers
LenzABA Scheduling
Keep staffing, auth hours, and billing readiness on the same schedule.
Scheduling turns daily coverage pressure into clear next actions: who can cover, which authorization limits apply, and whether the visit is ready for billing follow-through.
HIPAA-compliantAuth-aware coverageBilling-ready handoffs
Coverage update
Milo Grant - Today 3:30 PM
Recommended coverage
Ava Chen, RBT
Available 3:15-6:00. Credential active. Site match confirmed.
Auth left
4.5h
Conflicts
0
Callout flagged
Noah Reed unavailable for the afternoon block.
Auth checked
BCBS PPO remains inside weekly authorized hours.
Billing clear
No expired auth or missing payer-rule state.
Scheduling proof
One staffing problem, resolved through auth-aware coverage.
The workflow needs room: callout, authorization constraint, and billing-ready schedule update each get their own product proof state.
Staffing workflow
Start with the callout and the real coverage gap.
Scheduling shows the affected session, the coverage requirement, and the provider who can cover the full window.
calloutavailabilitysupervision
Same-day coverage
Milo Grant - 3:30 PM session
3:00BCBA overlap begins
3:30Noah Reed callout
3:45Ava Chen available
6:00Session end
Coverage need
RBT credential required, same client, same site.
Recommended provider
Ava Chen is available for the full 3:30-6:00 window.
Supervision preserved
BCBA overlap remains attached to the visit.
Built for your role
Who it’s for
See gaps before they hit revenue.
See staffing gaps and authorization status before they become revenue problems.
Owners / Directors
Keep authorizations on track.
Keep authorization utilization, scheduling reality, and billing follow-through aligned before denials start stacking up.
Billing Leads
Core workflows
What the module handles
Provider Availability
Track availability, preferences, and certification status across your team. Always know who is available and who is qualified for each client.
Coverage Management
Handle callouts, reassignments, and coverage gaps in real time. Respond to schedule disruptions before they affect client care.
Authorization Tracking
Monitor utilization rates, expiration dates, reauthorization timelines, and the completed-vs-scheduled reality that billing teams need to see.
Supervision Scheduling
Coordinate BCBA supervision requirements with provider schedules. Stay ahead of compliance obligations without manual tracking.
Why LenzABA Scheduling
Built differently for ABA
Built for ABA scheduling complexity. Not adapted from generic appointment booking.
Provider credential matching, supervision hour tracking, and authorization-aware scheduling handle the operational patterns unique to ABA clinics.
Authorization utilization is visible alongside scheduling, not buried in a separate system.
See authorized hours, scheduled hours, completed hours, and billing-side exceptions in one view. Prevent over- or under-scheduling before claims and remits become cleanup work.
Connected to session data so you know what actually happened, not just what was planned.
When a session completes, cancels, or changes — scheduling reflects it. No manual reconciliation between what was planned and what occurred.
Part of a connected system
Scheduling doesn’t work alone.
Scheduling is where staffing, authorizations, and billing-side operations stay aligned. Sessions confirms what actually happened in care, and Docs keeps the clinical record synced with that operational reality.
Common questions
Frequently asked questions
Ready to take control of your clinic operations?
See how Scheduling fits into your current workflow. We will walk through the gaps and show where LenzABA would make the most immediate difference.